Perishables stock
Every bunch arrives with a received date and a vase life. GetFloristPOS sorts the cooler oldest-first, deducts recipes from the oldest lot, and records what goes in the bin as waste, so next week’s market order is smaller and smarter.
Typical ranges from general industry guidance; your stems and cooler vary.
Cooler ledger
example, Thursday
- RanunculusL-1014 · in Mon · 40 stems3d
- Garden rosesL-1009 · in Sat · 22 stems2d
- EucalyptusL-1011 · in Mon · 60 stems10d
- AnemonesL-1016 · in Wed · 30 stems3d
- DelphiniumL-1007 · in Fri · 9 stems0d
Delphinium L-1007: use today or move to the quick-sale bucket.
Why do florists lose so much to waste?
Because flowers are bought before they’re sold, on a guess, several times a week, and nothing records what died. The bin is the only report. Shops that log waste for a month usually find two or three stems they consistently over-buy.
What “oldest first” means in practice
When a recipe calls for six ranunculus and you hold Monday’s and Wednesday’s, the sale takes Monday’s. Designers see the same order on the stock screen. Nothing clever: just the discipline a good cooler manager keeps in their head, written down. Read: how to reduce flower waste.
Receive with dates
Book in the delivery from the wholesaler or market as a purchase: stems or bunches, cost, lot number and received date. Vase life sets the use-by.
- Step
- 1 of 4
- Time
- 5 min per delivery
- You need
- The invoice
Sell oldest first
The stock screen sorts each stem by received date, so designers pull the Monday ranunculus before Wednesday’s. Recipes deduct from the oldest lot.
- Step
- 2 of 4
- Time
- daily
- You need
- Nothing
Log waste as waste
Stems that go in the bin are a stock adjustment with the reason “waste”, not a mystery gap at month end.
- Step
- 3 of 4
- Time
- 2 min a day
- You need
- A tablet by the bin
Buy to the order book
Before the next market run, check upcoming orders, events and what is still fresh. Reorder only what the book needs.
- Step
- 4 of 4
- Time
- 10 min
- You need
- Your supplier list
Guide: Record flower stock and waste · Import products from CSV
Stems, bunches, boxes: units that match how you buy
| You buy | You sell | Set up as |
|---|---|---|
| Roses by the bunch of 25 | Single stems and dozens | Unit “stem”, purchase unit “bunch = 25” |
| Eucalyptus by the bunch | By weight of design, in recipes | Unit “stem”, recipes deduct stems |
| Orchid plants by the box of 8 | Single plants | Unit “piece”, purchase unit “box = 8” |
| Marigold garlands (Pakistan) by the dozen | Single garlands | Unit “piece”, purchase unit “dozen” |
FAQ
How does flower inventory management work in a POS?
Flower inventory management tracks stems by the date they arrived and how long they last, not just how many you have. In GetFloristPOS, each delivery is received as a lot with a received date and an expiry based on vase life; sales and recipes deduct from the oldest lot first; and stems thrown away are logged as waste so you can see true shrink.
Can I track stock by the stem and by the bunch?
Yes. Set up units so you buy by the bunch (for example 10 stems) or box and sell by the stem. The conversion happens automatically when you receive and when recipes deduct.
Does the system know which stems are getting old?
Yes. Each lot carries a received date and an expiry date. The stock list shows what is nearest its end, and you can get alerts for lots close to expiry so they go into today’s designs or a quick-sale bucket.
How do I record flowers that died?
Use a stock adjustment with the reason set to waste. It removes the stems from stock at cost and shows up in the waste report, so you can compare waste by stem and by week.
Can it tell me what to order?
It shows what upcoming orders and events need against what you have that will still be fresh on the day. Purchase orders to your wholesaler can be drafted from it. The buying decision stays yours.
Does it track hardgoods too?
Yes. Vases, ribbon, wrap, cards and sundries are normal stock items without an expiry. Recipes deduct them like stems.
Can I move stock between my shops?
On Garden, with several locations, you can transfer stems between shops. The transfer keeps the lot and dates, so the receiving shop knows how fresh they are.
Is perishable stock on every plan?
Yes. Lots, received and expiry dates and waste logging are on every plan, including Bud. Recipe deduction is on Bloom and Garden.
Related: recipes that deduct stems, label printers for stem tags, import your stock list.
Start the trial, receive this week’s market run with dates, and log waste for seven days. The report will tell you what to buy less of.
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