Event & wedding orders
Weddings and events are booked months ahead and paid in parts. GetFloristPOS holds the deposit against the event, tracks every change, reminds the balance and puts the install on the van sheet.
Event order · example
Ahmed & Sara · Saturday reception
| Payment | When | Status |
|---|---|---|
| Deposit | At booking | Paid |
| Change order | 8 weeks out | +2 centrepieces |
| Balance | 14 days before | Reminder sent |
What goes wrong with event deposits on paper?
The deposit is in the bank, the change is in an email, the balance date is in someone’s head. When the couple asks “what do we still owe?”, three people give three answers. An event order keeps one number, with the history behind it.
- Piece-by-piece quote from your recipes
- Deposit held as advance balance on the order
- Change orders that update the balance due
- Balance reminders and receipts in the customer’s language
Consultation → quotation
Build the quote piece by piece from recipes: bridal bouquet, buttonholes, ceremony arch, centrepieces, stage décor. Send it from the order.
- Step
- 1 of 4
- Time
- 20–40 min
- You need
- Mood board, guest count
Deposit books the date
Convert the quote to an event order and take the deposit. The date is held, and the deposit sits as advance balance against that order.
- Step
- 2 of 4
- Time
- 2 min
- You need
- Payment method
Changes become change orders
Extra tables, a colour change, a second venue: each change updates the total and the balance due, with a dated note.
- Step
- 3 of 4
- Time
- as needed
- You need
- Nothing
Balance, then the big day
A reminder goes out before the balance-due date. On the day, the install and pickup show on the van sheet with the venue contact.
- Step
- 4 of 4
- Time
- automatic
- You need
- Nothing
Guide: Book an event with a deposit · Read: Wedding florist deposits, explained
Events across our three markets
| Market | Typical events | Peak | How shops take payment |
|---|---|---|---|
| USA | Weddings, proms, galas, funerals | Late spring to autumn; prom in spring | Card through your processor, deposit + balance |
| UAE | Weddings, corporate launches, Eid and Ramadan gifting | Cooler months, roughly October to April | Card, Apple Pay, bank transfer; VAT on the invoice |
| Pakistan | Mehndi, barat, walima stage décor and garlands | Wedding season, roughly November to February | Advance in cash, bank transfer, JazzCash or Easypaisa |
What florists tell us
Sample These are illustrative sample reviews, written to show the kind of feedback we design for. Real reviews replace them once shops are live.
“Half our orders still arrive on WhatsApp. Now they go straight into the order book with the slot and the card message, and the invoice shows VAT the way our accountant wants.”
“Shaadi season used to be a notebook of advances. Each mehndi and barat booking now shows what was paid, what's due, and when. Customers get an Urdu receipt.”
FAQ
How does wedding florist deposit software work?
You book the wedding as an event order with its date, venue and design lines, take a deposit that is held as an advance balance on that order, and set the date the balance is due. GetFloristPOS shows what has been paid and what is outstanding at all times and sends reminders before the balance date.
Can I take several payments before the event?
Yes. Record as many part-payments as you agree: deposit, a mid-point payment and the final balance. Each is dated and receipted, and the order always shows the remaining amount.
What happens if the couple changes the order?
Edit the event order. Added or removed pieces update the total and the balance due, and a dated note records the change. If you send a revised quotation, the customer sees exactly what changed.
Can I reserve stock for an event months ahead?
You can see event needs in the order book and plan purchases for that week from them. Fresh stems are bought close to the date, so the system helps you buy the right quantities rather than holding stock for months.
Does it handle Pakistani wedding events like mehndi and barat?
Yes. Treat each function (mehndi, barat, walima) as its own event order or as lines within one booking, each with its own date, venue and décor pieces, and a shared advance. Receipts can print in Urdu.
Can I keep contracts and notes on the order?
Yes. Attach your signed agreement or design sketches and keep notes on the order. Contract terms themselves are yours; we don’t provide legal templates. See our guide to wedding deposits for common practice.
Are deposits refundable?
That is your policy, not ours. Put your cancellation and refund terms on the quotation. If you refund, record it on the order so the ledger stays correct.
Which plans include event orders?
Event and wedding orders with deposits and balance-due dates are in Bloom and Garden.
Related: recipes for every piece, florists in Lahore, florists in Dubai.
Start the trial and enter one upcoming event: quote, deposit and balance date. You’ll see the difference by the first change order.
14-day free trialNo contractNo per-order commission